Executive Assistant

We are looking for an Executive Assistant to join our Operations at Vaisala headquarters in Vantaa, Finland. This dynamic role puts you at the heart of our operations – supporting executive leadership and driving impactful internal initiatives from communications to visitor experience.

Vaisala is a global leader in measurement instruments and intelligence helping industries, nations, people, and the planet to thrive. From predicting hurricanes to optimizing renewable energy production, our technology is used where it matters the most – from data centers, windfarms and laboratories to airports, the Arctic and even the surface of Mars. Vaisala is recognized in TIME Magazine's World's Best Companies in Sustainable Growth 2025 study. Our team of over 2,400 experts and 59 nationalities around the world is committed to taking every measure for the planet. Driven by our shared purpose, curiosity, and pioneering spirit, we stay ahead and make a difference. At Vaisala, you don't have to fit in to belong.

Why join us?

• A dynamic and diverse role that combines executive support, internal communications, and event coordination
• The freedom to take ownership of your own projects – from factory visits to open house and family day events
• Close collaboration with senior leaders and visibility into the work of the Operations leadership team
• A sociable, international, and high-tech work environment where people genuinely enjoy working together

What’s your role?

As an Executive Assistant, you will play a key role in supporting the Executive Vice President, Operations, and the wider Operations leadership team. Your main responsibilities include:

• Managing and organizing the executive’s calendar, including scheduling meetings and coordinating travel arrangements to ensure efficient time management
• Preparing and editing executive communications, presentations, and reports to support informed decision-making
• Coordinating and facilitating executive meetings, ensuring all necessary materials and logistics are in place for successful outcomes
• Planning and executing internal communications, such as the monthly Operations newsletter and weekly reports
• Organizing and coordinating internal events and visits, including leadership team workshops, factory tours, and open house events
• Supporting Operations management team members in event planning and handling practical arrangements
• Leading your own projects related to internal events and enhancing the visitor experience

What will you bring?

• A proactive, structured, and dependable way of working
• Excellent communication skills in English, both written and spoken, and at least basic working proficiency in Finnish
• Previous experience in assistant or coordination roles, and the ability to collaborate smoothly with stakeholders across factory and office environments
• Solid skills in MS Office and a curious mindset towards using AI and new tools in daily work
• A collaborative and hands-on attitude – you're approachable, confident, and enjoy working closely with people on-site

For additional information, please contact the hiring manager Executive Vice President, Operations Vesa Pylvänäinen +358 401 807 002 on June 11th between 1:00 PM and 3:00 PM. Please note that applications sent via email cannot be processed due to privacy reasons.

Ready to take every measure for the planet? Apply at the latest on June 22, 2025 via the application form.