Bid Coordinator

We are looking for a Bid Coordinator (fixed-term position, until the end of 2025) to join our Sales Operations and Development unit for Weather, Energy and Environment business at Vaisala headquarters in Vantaa, Finland. Join us to become a key contributor in enabling efficient execution of professional, high-quality bid proposals and tender responses.  

Vaisala is a global leader in measurement instruments and intelligence helping industries, nations, people, and the planet to thrive. From predicting hurricanes to optimizing renewable energy production, our technology is used where it matters the most – from data centers, windfarms and laboratories to airports, the Arctic and even the surface of Mars. Vaisala is recognized in TIME Magazine's World's Best Companies in Sustainable Growth 2025 study. Our team of over 2,300 experts and 59 nationalities around the world is committed to taking every measure for the planet. Driven by our shared purpose, curiosity, and pioneering spirit, we stay ahead and make a difference. At Vaisala, you don't have to fit in to belong. 

 
Why join us? 

• Contribute to creating efficient, high-quality bid proposals and tender responses. 

• Work with various stakeholders, such as Bid Specialists, Sales, Product, Application, and Project Managers, as well as legal and finance teams. 

• Stakeholders throughout the organization provide consistent support from the beginning. 

• Performance matters more than location. We value trust and face-to-face collaboration, but hybrid work and flexibility are now standard. 

What's your role? 

You will be part of our Sales Operations and Development team of highly experienced professionals. You will have the opportunity to contribute to the coordination of bid preparation and proposals for B2G and B2B customers, ensuring they are efficient, compliant, and timely. In this role, you will work closely with a small, interactive, and international team of Bid Specialists. You will report to Partner Channel Manager.

Your main focus is on enabling efficient execution of bid proposals. This includes tasks such as: 

• Maintain databases and repositories for tender response elements and take ownership of developing self-service functionalities. 

• Coordinate for example translation, legalization, and related activities to ensure standardized, professional, high-quality tender responses. 

• Coordinate optimized monitoring and distribution of notifications for tender and bid opportunities. 

• Assist Bid Specialists, Sales Managers, and other stakeholders in bid preparation and submission activities, and conduct bid submissions under supervision. 

What will you bring? 

• You are curious, adaptable, and can share ideas within a team while also working independently. 

• Meticulous attention to detail to guarantee the accuracy, completeness, and consistency of bid submissions. 

• Ability to meet tight deadlines, whether working in a team or independently, while prioritizing tasks. 

• Strong teamwork and collaboration skills to work with diverse stakeholders and contributors. 

• Skills in research and analysis for gathering and evaluating bid information. 

• An early-career professional with foundational experience in business, procurement, or relevant domains. 

• Proficiency in English 

For additional information please contact Partner Channel Manager Tiina Kiianlehto at tiina.kiianlehto@vaisala.com. Please note that applications sent via email cannot be processed due to privacy reasons.  

Ready to take every measure for the planet? Apply at the latest on April 11th, 2025 via the application form.