Executive Assistant

Location:

Espoo, FI

Are you ready for an exciting role filled with diverse responsibilities and meaningful challenges?

We are looking for an Executive Assistant to support our Executive Vice President of Vaisala Xweather at our office in Espoo. Vaisala Xweather (https://www.xweather.com) brings weather confidence to decision-makers in every weather-sensitive business. By combining unique measurement data, cutting-edge AI models, and actionable insights, Xweather data and software solutions transform weather challenges into opportunities to optimize safety and efficiency while enhancing resilience against severe weather and climate change.

Vaisala  is a global leader in measurement instruments and intelligence helping industries, nations, people, and the planet to thrive. From predicting hurricanes to optimizing renewable energy production, our technology is used where it matters the most – from data centers, windfarms and laboratories to airports, the Arctic and even the surface of Mars. Vaisala is recognized in TIME Magazine's World's Best Companies in Sustainable Growth 2025 study. Our team of over 2,400 experts and 59 nationalities around the world is committed to taking every measure for the planet. Driven by our shared purpose, curiosity, and pioneering spirit, we stay ahead and make a difference. At Vaisala, you don't have to fit in to belong.

Why join us?

A dynamic and diverse role that combines executive support, internal communications, and event coordination
Close collaboration with senior leaders and visibility into the work of the leadership team
A sociable, international, and high-tech work environment where people genuinely enjoy working together
Be part of an exciting growth story

What's your role?

As Executive Assistant, you'll play a key role in Vaisala Xweather daily operations. The role provides a unique opportunity to build influential connections and grow professionally in a dynamic, supportive, and responsible environment. Your main responsibilities include:

Operations management: Streamline the EVP's calendar, travel arrangements, and document handling for optimal efficiency.

Smooth communication: Act as a professional liaison between the EVP and stakeholders, handling correspondence and maintaining confidentiality.

Meeting excellence: Provide comprehensive meeting support, from agenda creation to follow-up on action items.

Financial oversight: Manage the EVP’s expenses with precision and ensure financial accuracy.

What will you bring?

You have prior experience (+10 years) from working as an executive assistant or you have learned the skills listed below through other diverse roles and experiences in an international context.

Strong interpersonal and communication skills: Ability to collaborate and communicate effectively with various stakeholders; fluent in both written and spoken English.
Outstanding organizational skills: Capable of efficiently managing complex tasks and projects.
Technical proficiency: Solid technical expertise with a willingness to learn new technologies.
Proactive adaptability: Independent working style with a strong sense of initiative, complemented by collaborative and hands-on attitude.

For recruitment related information, please contact the Talent Acquisition Specialist, Reena Jha at reena.jha@vaisala.com. Please note that applications sent via email cannot be processed due to privacy reasons.

Ready to take every measure for the planet? Apply at the latest on Oct 7th, 2025, via the application form.