Project Coordinator

We are looking for a Project Coordinator to join our Project and Coordination team Vaisala headquarters in Vantaa, Finland. Experience a dynamic international environment, tackling diverse challenges and making a real difference in customer-facing projects.

Vaisala is a global leader in measurement instruments and intelligence helping industries, nations, people, and the planet to thrive. From predicting hurricanes to optimizing renewable energy production, our technology is used where it matters the most – from data centers, windfarms and laboratories to airports, the Arctic and even the surface of Mars. Our team of over 2,300 experts and 59 nationalities around the world is committed to taking every measure for the planet. Driven by our shared purpose, curiosity, and pioneering spirit, we stay ahead and make a difference. At Vaisala, you don't have to fit in to belong. 

Why join us?

• Work in an international environment, collaborating with clients from various countries and gaining exposure to diverse challenges.
• Tackle a variety of tasks, solving different problems and facing new opportunities that will help you grow.
• Be at the forefront of Vaisala’s customer-facing projects, contributing to meaningful and rewarding work.
• Leading performance, not location. Our culture is trust-based. We treasure face-to-face collaboration with our colleagues, but hybrid work and flexibility are the new norm for us.

What's your role?

You will be part of our Project and Coordination team. Project Coordinator plays a pivotal role in managing the commercial, financial, and export-related aspects of Delivery Projects. This position is responsible for overseeing the sales order process in S/4, handling project invoicing and coordinating logistics for shipments. Working closely with the Project Manager, the Project Coordinator shares the responsibility of executing projects to ensure customer satisfaction and compliance with contractual obligations. You will report to Project and Coordination Manager, EUR & LAT AM.

Your responsibilities include:

• Collaborate with the Project Managers to ensure seamless project execution and maintain clear communication with customers on commercial and logistics inquiries.
• Contribute to sales cases, focusing on financial, commercial, and export considerations, while managing order acknowledgments, invoices, and payment follow-ups, and facilitating Letter of Credits and bank guarantees to ensure secure transactions.
• Coordinate logistics operations, including sales order entries, planning, sourcing, and shipping arrangements.
• Engage with external stakeholders such as freight forwarders, banks, and authorities to facilitate smooth operations.
• Ensure delivery documentation meets customs and tax authority requirements.

What will you bring?

• Previous experience in project coordination, specifically in export-related tasks, including managing contracts and ensuring compliance with export/import regulations.
• Bachelor’s degree in international business or a related field.
• Strong customer focus with experience in direct engagement to address needs and ensure satisfaction.
• Ability to adapt in a dynamic global environment and manage multiple tasks across teams to meet deadlines.
• Familiarity with SAP S/4 and Salesforce, with a solid understanding of business economics, financial management, and product applications.
• Proficiency in English, knowledge of other languages seen as a plus.

For additional information please contact Project and Coordination Manager, EUR & LAT AM, Seija Mononen, seija.mononen@vaisala.com. Please note that applications sent via email cannot be processed due to privacy reasons.

Ready to take every measure for the planet? Apply at the latest on December 6th, 2024 via the application form.